By Ann Gynn published November 21, 2017

17+ Guest Blogging Rules All Blog Managers Wish You Knew


Miss Manners hasn’t written the handbook on how to be a good guest blogger. Yet, anyone who manages an organization’s blog likely has run into guest bloggers (or wannabe guest bloggers) who focus too much on the “blog” part and not enough on the “guest” part.

Writers focus too much on the “blog” part and not enough on the “guest” part, says @AnnGynn. #Guestpost Click To Tweet

If your content marketing strategy includes guest blogging, you’ll set your efforts up for success if you (or your writer) understand how to be a good guest.

Following your host’s lead is the key to being a good guest at someone’s home, and the same applies to guest blogging. But there’s a unique golden rule for guest bloggers: Read the guidelines. Reread the guidelines. And when you think you’re done, use the guidelines as a final checklist.

Golden rule of guest #blogging: Read the guidelines. Follow them. Read them again. @AnnGynn. Read more >> Click To Tweet

Now, keep reading to learn more tips, from the deceptively simple to the complex, about how to be a successful guest blogger in the eyes of your potential host.

Pick your target(s)

Guest blogging is an excellent opportunity for your content marketing strategy to extend your reach beyond the four virtual walls of your brand. It gets your content in front of fresh eyes, secures quality backlinks from authoritative domains, and increases your social-sharing opportunities.

The first step – before you focus on the guest work – is to figure out which sites reach the people you want to reach and which domains offer more credibility to your content and brand.

HANDPICKED RELATED CONTENT: How Guest Blogging Solved My SEO Problem

Do your homework

Don’t dive into picking a topic to write about without investigating the blog(s) you selected. (Well, first determine if the site has a blog. Yes, that’s a real step. I know brands that have received fully written guest posts even though they didn’t have a blog.)

Answer these questions about the blog: 

  • Who is the site’s target audience? Always write with the audience in mind.
  • What are the identified categories and tags for posts? These topics indicate the brand’s SEO and the audience’s intent – potential subject matter for your post.
  • Does the blog include bylines? If it doesn’t, decide whether the site’s value to your brand is sufficient without a byline.
  • How frequently does it publish blog posts? If the blog isn’t updated regularly or frequently, there are fewer opportunities for guest blog posts.

TIP: If your strategy calls for guest blogging on multiple sites, put together a spreadsheet to record your answers to these questions for each blog.

If your answers indicate the blog is a good fit for your goals, proceed to the next step.

Review the guidelines

If the site accepts submissions or pitches from potential guest bloggers, it likely offers submission guidelines or at least some basic details on the process. If you’re having trouble finding them, search for “blogging guidelines” and the site name.



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Remember the golden rule of guest blogging? Read the guidelines. Then read them again – beginning to end. If the site asks you to submit an expression of interest form, fill it out as completely as you can. If the site guidelines request a completed article, don’t submit a pitch and if it requests a pitch, don’t submit a completed article. If a bio is requested with the submission, provide one. Believe it or not, following directions really is half the battle to acceptance.

Guest bloggers: If the site #blogging guidelines request a completed article, don’t submit a pitch. @AnnGynn Click To Tweet

Create unique, relevant content 

With your knowledge of the blog and the brand, including its categories and tags, select a relevant topic. But keep these guidelines in mind.

Give the topic a twist

Come up with an uncommon angle, which ensures that your content will provide a fresh take on the topic for the site’s submission reviewer and the audience.

TIP: An easy way to review what’s been published on a particular topic is to click on the category or other tags to see all the posts on that subject.

Don’t think too far outside the box

Avoid submitting on a radically different topic or format. While experimentation can be smart for your own blog, it’s best to be a guest who wants to fit into your host’s environment. For example, if the blog has never published an infographic, think twice about submitting a standalone infographic as a guest blog post (or, at least ask before you do). And I wouldn’t recommend that you try to convince the brand to expand its focus to your particular format or topic of interest.


Avoid submitting a #guestpost on a radically different topic or format, says @AnnGynn. Read more >> Click To Tweet

Write for their audience

Your article should fit in seamlessly for the reader, who may or may not know you’re a guest. In addition to matching the blog’s style, write from a reporter’s perspective (not a marketer’s) – provide factual content to inform, educate, or entertain the audience. If you want your submissions to be accepted, don’t think of guest blog posts as disguised ads for selling your products or services or a way to get as many backlinks as possible. Instead, focus on how your article can help the audience.

Don’t think of #guestposts as disguised ads for selling your products. Focus on helping your audience. @AnnGynn Click To Tweet

Submit original content

Most blogs don’t accept content that’s been published elsewhere. If you submit it anyway – hoping the earlier publication may never be discovered – you risk getting blacklisted. Or if the blog you’re approaching does republish content, disclose it in your submission with phrasing such as “originally published on ABC Blog on July 5, 2017.”


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Write to an appropriate length

If the blogging guidelines don’t specify a word count, spot-check the length of existing content and find a place in the middle. Writing too long or too short diminishes the likelihood of acceptance.

Make sure all facts are correct and all statements attributed appropriately

For example, don’t include a statistic quoted by another blog – even if you link to that blog. Go to the native source. If you can’t find the original source for a fact, reconsider using it.

If you can’t find the original source for a fact, reconsider using it, says @AnnGynn. #blogging Click To Tweet

Follow the stylebook used by the site

Blog submission guidelines often specify the site’s stylebook, whether that’s AP Style, Chicago Manual of Style, etc. In some cases, the guidelines will include the dictionary of choice (yes, not all dictionaries have the same entries).

Don’t agonize over formatting to create a beautiful submission

That’s a pain for many sites that must strip formatting to conform to their own style guides.

Respect the process

Follow the steps provided by the site to submit your content. (Yes, it’s that golden rule of guest blogging rising up again.) 

Make the case for your content

If there’s an opportunity to craft an introductory email, make it brief but intriguing. Customize it for the site to show you know the audience and the purpose of the blog – and why your authorship and article should work well. As Mike Fishbein says (and does), “Introduce yourself and state some accomplishments to build authority, social proof, and rapport.”

Share accomplishments to build authority & rapport when crafting an intro email. @mfishbein #Guestpost Click To Tweet


Click to enlarge

Establish your credibility (and prove people want your content)

Cite relevant outlets where you’ve published content, and, if possible, demonstrate your content’s effectiveness, e.g., “My guest blog post earned the most shares the month it was published.”

TIP: If the guidelines don’t spell out the review time frame, it’s OK to ask. But when you find out it takes three to four weeks, don’t follow up five days later. Lean more toward following up around four weeks.

If the #blogging guidelines say it takes 3 to 4 weeks for review, don’t follow up 5 days later, says @AnnGynn. Click To Tweet

Scrutinize feedback

If you’re asked to revise the post, closely review the comments and questions posed. Decide if you’re willing to make the necessary changes or if you want to withdraw the post and submit the original to another blog site. Let the original blog know if you decide to withdraw.

If you decide to revise the post, confirm with the site editors that you will provide a new version by the deadline they assign. Then, make sure you address any feedback sufficiently and entirely. Read through the provided comments several times. When you think you’re done with the revised post, use the feedback as a checklist to verify that you addressed everything requested.

Don’t stop at publication

You can celebrate when your guest blog post is accepted, but your work isn’t done.

Guest #blogging doesn’t stop when your post is published. Promote, respond, monitor. @AnnGynn Click To Tweet

Promote your content

Share your article on appropriate social media channels and include links to the original post like this example from prolific guest blogger Aaron Orendorff.

TIP: John Hall suggests promoting your content in relevant LinkedIn groups to drive traffic to the article as well as the publisher’s site.

Promote #content in relevant #LinkedIn groups to drive traffic to article & publisher’s site. @johnhall Click To Tweet

Engage with your readers

Read and respond to all comments posted on the blog site. Also, track where the article is promoted on social media and interact with any comments posted there.

Follow up

Check in with the blog editor or director. Send a thank-you email or handwritten note right away. Then, in a month or so, reach out to see how well he or she thought the post performed based on the brand’s goals.

TIP: Some blogs share publicly the number of direct tweets and shares from the post.

Review the performance feedback to evaluate the success of the article. If it didn’t do well, what may have been the hurdle? Was it the headline, audience, topic, approach? If it did do well, track the stats and share in future introductions for other guest blogging opportunities (and even ask the blog editor if he or she would like another post from you).


If you see the value in incorporating guest blogging into your content marketing strategy, invest the extra time to be a good guest. By exploring the host blog, creating content around a topic relevant to its audience in an appropriate format, and promoting your post and the site, you’ll exceed your host’s expectations – and you’re likely to receive an invitation to return.

Read the contributions from CMI’s guest blogging community to help your content marketing programs. Subscribe to the free daily or weekly digest newsletters. 

Cover image by Joseph Kalinowski/Content Marketing Institute

Author: Ann Gynn

Ann Gynn edits the CMI blog. She also serves as the Tech Tools editor for Chief Content Officer magazine. Ann regularly combines words and strategy for B2B, B2C, and nonprofits, continuing to live up to her high school nickname, Editor Ann. Former college adjunct faculty, Ann also helps train professionals in content so they can do it themselves. Follow Ann on Twitter @anngynn or connect on LinkedIn.

Other posts by Ann Gynn

  • Vishwajeet Kumar

    Hello Ann,

    Very informative post. Content is always plays a major role in building a successful blog. Understanding your target audience needs help you to create relevant and quality content. It helps you to build your authority online. Guest blogging is one of the best way to connect with fellow bloggers and increase your networking as well. Thanks for these great and helpful inputs.

    Have a great day 🙂

    • Ann Gynn

      Hi Vishawajeet – I agree with you. The key to success for any content (guest blogs or otherwise) is knowing the audience and addressing its wants or needs!

  • Ryan Biddulph

    Ann this is a fabulous post. Following guidelines is beyond key. I am closed, GP wise, on Blogging From Paradise, but when I did accept guesties folks pitched me from all niches outside of blogging tips. First rule: Pitch on topic. I also experienced a few guest posters who never responded to comments, although I responded to every one. I recall a few who said they were on vacay; I respected that, but still stripped their links because guest posting on my blog meant responding to every single comment. Bye Bye Linky LOL.


    • Ann Gynn

      I’m glad you respected your audience so much that you expected your guest bloggers to do the same. I wonder how many even cared enough to notice their link was removed. Pitch on topic — PR 101 (I used to teach a PR class at a local university and would use real-life examples of bad pitches I received — removing the offender’s names of course 🙂

  • Sam sandy

    the guest blogging very important one in the SEO and it will booming right now. The most important thing to do guest post is write content which suits the blogs of the site and while writing keep in mind the interest and expectation of visitors of that blog.

    • Ann Gynn

      You’re right Sam Sandy. If the content isn’t relevant to the site, it certainly won’t help your SEO.

  • Adealingz Akhter


    Great article. I have a little confusion so need your help.

    Assuming I have a website related to pest cleaning, what kind of guest posting shall I do?

    My first priority will be to create high quality guides BUT for my own website instead of sharing it on other sites. This will help me to use techniques like Sky Scraper (link building eventually).

    How can I find guest post topics, in case my niche is pest cleaning and my major topics will be covered for on-site blogging?

    Can you help me with that?

    • Ann Gynn

      Happy to help as best I can. You’re correct in your first priority – creating high quality content on your own site. For your outreach to third parties, do a Google search for your topics to see who’s writing about your topics (BuzzSumo can also help with that). Look to see if they accept guest blog posts. If they don’t say either way, reach out to the site. Identify topics they may be missing or fresh angles to the ones they do have. Also let them know how you would promote the piece on social (or an e-newsletter if you have one) — that add’l outreach can help build their audiences. If you’re in the home pest removal business, there are a lot of home-focused blogs that probably don’t have a lot of content on the topic of pests but could find your content useful for their audience. Good luck and keep us posted on your progress!

      • Adealingz Akhter

        @anngynn:disqus Thanks a ton for your guidance.I will certainly share the details in the group as I see some great effects. Currently focusing on creating some quality guides for my own site. 🙂

  • Adealingz Akhter

    @disqus_HyxxWLdbyt:disqus Contact them directly. Follow + contact them on Twitter and email them simultaneously. Especially if they are established bloggers in their niche. I tried this technique for 3 of my round up posts. 🙂

  • Ann Gynn

    Greg: I agree with Adealingz. Go ahead and reach out directly. And don’t get discouraged if you don’t get a great response rate at the beginning. It takes awhile (There’s one blog that reached out to me over a year ago. I haven’t had time to write but it’s still on my list and every time I see a tweet from the account it reminds me.) Also ask the folks you reach out to for suggestions or referrals.
    If you have a good audience, share those numbers. If you are just starting, recognize that and let them know how you plan to promote their contribution — and be sure to include “work with us” page — nicely done. Happy to answer other questions here or by email