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How to Create a Better Distribution Plan to Get Your Content Seen

Editor’s note: Read the latest version of this post.

No matter how much time and care you put into building your strategy, outlining your editorial plans and processes, or crafting persuasive, engaging, high-quality copy, your brand’s potential for success often lives or dies by your distribution and promotion choices.

Your brand’s #content success often lives and dies by distribution and promotion choices, says @joderama. #CMWorld Share on X

Though a lot of work must happen to reach this point, the distribution phase is ground zero for your content marketing program – the point where your goals, audience insights, tactical choices, and creative executions get put to the test. And remember, with so many media channels and platforms to choose from and so many messages competing for your audience’s attention, you also need to promote what you publish (through social media or other paid and unpaid techniques) to fulfill its marketing promise.

Ready to set the stage for optimal content discovery, engagement, and performance? Read on for a handy tutorial on the essentials, along with resources to help you hit the ground running.

Before you proceed: If you aren’t confident you have the right foundation to support your distribution and promotion – or just need a quick refresher on a topic – review our previous guides:

  • Refresh Your Content Marketing Program: The Essential Guide
  • Content Marketing Strategy: The Essential Guide
  • Content Marketing Planning: The Essential Guide
  • Content Creation: The Essential Guide
  • Content Measurement: The Essential Guide

A practical view of content distribution

Three main components in the process enable your brand to build (and grow) communities of loyal, engaged consumers around your content:

  1. Evaluate your distribution options.
  2. Develop and document your channel plan.
  3. Promote your content and amplify its impact.

1. Evaluate your distribution options

Many brands mistakenly assume they need to post their content anywhere and everywhere to increase their chances of achieving the desired results. But the problem with the spray-and-pray approach to content distribution is that it holds little regard for whether the right people are reached, whether those communities are receptive to the messages, or whether those audience relationships make a meaningful impact on your business.

Many brands mistakenly use the spray-and-pray approach to #content distribution. @joderama Share on X

Because your team’s ability to produce, track, and measure content gets exponentially more complicated with each outpost added to your marketing matrix, it’s important to accurately gauge the relative value of each publishing platform and channel before you share your content there.

Explore your media platform options

Content distribution opportunities typically fall into one of three platform categories:

  • Owned media: Your brand owns and controls these content and distribution channels, such as your websites, email, newsletters, and (to a degree) social media accounts. However, it can be challenging to condition audiences to visit these outposts regularly.
  • Shared media: Social media has opened a host of opportunities for marketers to post original content – both on a schedule or in response to relevant consumer conversations happening in the community. However, your activities on these platforms are ultimately controlled by the business decisions of a third party, which can change its policies and procedures – or cease operations altogether – at a moment’s notice.
  • Paid media: I dig into this category more when I discuss promotion (in Part 3 below), but from a general standpoint, these opportunities enable your business to share any messages it wants and control the environment in which they appear at a cost. 

Establish your primary distribution media model 

Most brands eventually need to distribute content effectively across a mix of platforms to stay competitive and grow their influence. However, when starting your program (or launching a new initiative under an existing program), it may help to start with a single channel on an owned-media platform like a company blog or a podcast on your website.

Not only is it easier to control the flow of information on a channel that you own, it can also serve as a home base for the flow of traffic your content generates. Once you build a strong audience of engaged followers, you can expand to other channels to drive more traffic your way and extend and enhance the audience’s experience with your brand.

Owned channels serve as home base for your content traffic, says @joderama. #contentdistribution Share on X

Make smart channel choices

Whether you are a content marketing novice looking to start small, an experienced practitioner looking to refresh a flagging initiative, or a seasoned expert wanting to make the biggest splash with a massive, multiplatform content launch, you need to decide which distribution options work best for your purposes. Some channels are more appropriate for certain content than others. You want a clear understanding of the pros and cons for each one and how strongly they align with your audience, brand voice, and goals.

Here are some factors to consider:

  • Audience characteristics: What audience are you most likely to reach on this channel? Does this match the content personas you want to reach? Does your content align with the audience’s engagement intent on the channel?
  • Rules of engagement: How often would this audience be open to hearing from you? Are certain topics off-limits? Would it be acceptable to share lengthy, text-based content or would photos or videos be a better fit?
  • Communication style: Will your brand’s content tone, voice, and style be a good fit for this community? Are there conversations of a sensitive nature that might put your brand at risk?
  • Brand resources and capabilities: Do you have the right team resources to consistently engage here? Are you prepared to listen to, respond to, and participate in existing discussions in addition to starting conversations?

Deepen your understanding 

Need more help selecting the best distribution media, formats, and channels for your business? Start your journey of discovery with these key resources:

2. Develop and document your distribution plan

Determining your most valuable venues is a core step in the content distribution process. Equally (if not more) important is to document your channel plan (or use case) so everybody on your team knows what is expected and can move in the same direction.

Plan for purposeful channel usage 

Once you’ve generated a short list of the most viable channel options, building an actionable distribution plan is straightforward. Kick things off by looking at how each channel matches with the audience, goals, and priorities outlined in your content marketing strategy, and the team resources and content types established under your editorial plan. If a channel doesn’t line up for any reason, consider keeping it off your plan (you can always go back and add it later).

Don’t have a documented content marketing strategy or editorial plan? Use this list of considerations to build a quick framework for distribution:

  • Audience: What persona(s) is most active/engaged on this channel?
  • Goals/benefits: What will this channel help you accomplish? Do unique opportunities exist that you can’t achieve elsewhere?
  • Featured topics: Specify subject areas/conversations likely to resonate with this community.
  • Velocity: How often and what time of day should you post on this channel? How much should be spent listening vs. contributing to relevant conversations?
  • Formats: What content types will you use here? What formats could give you a competitive advantage in this space?
  • Tone and rules of engagement: What conversation style and voice work best? What are special criteria or considerations to follow?
  • Team resources: Who is the team member in charge of communication on this channel? Will other personnel be authorized to post on the company’s behalf? Who will be notified if questions arise or issues escalate?
  • Calls to action: What owned media/conversion points should traffic be driven to?
  • Key performance indicators (KPIs): What metrics will gauge content performance against your goals?

Put all the pieces in place

Looking for additional tools and templates for building your distribution plan? These resources might help:

3. Promote your content and amplify its impact

Simply publishing your content and waiting for your ideal audience to magically discover it doesn’t cut it. You need to do a little marketing legwork for your efforts to get found and consumed by the right audiences (at the right times and places), deliver on their expectations, and enable them to spread your brand influence further – no matter where you decide to publish.

Publishing your #content and waiting for an ideal audience to discover it doesn’t cut it, says @joderama. Share on X

Target the real decision makers

Under the standard content marketing funnel (top-down) model, it can be tough to know if you are reaching and engaging the right audience, let alone delivering the right content at the right time to influence their purchase decisions. Using an account-based marketing (ABM) approach – where sales identifies their most valuable prospects and prequalifies the leads they want content marketing to target – can bring much-needed focus to the process and make it easier to distribute content designed to perform against your business’s top goals.

Personalize your messages to deepen the relationship

Content designed to speak to an individual or group based on their known characteristics – like their name, geographic area, or expressed behaviors and interests – can make your content more relatable, resonant, and engaging.

Considering that studies like Evergage’s 2019 Trends in Personalization Survey Report find that personalized content can advance customer relationships and drive measurable lifts in business, it’s a technique that’s worth exploring to increase your open rates, engagement rates, and conversions.

Optimize your content for organic search

How you position your assets largely determines whether they make it into your target audience’s hands. For content discovery, it’s vital your content be optimized for search engines to easily discover, categorize, and feature it when your target audience runs queries relevant to your business.

Consider these factors when setting up your content for greater search success – and stronger performance overall:

  • Metadata: The broad category covers a range of ways you can ascribe meaning and context to your content assets – including categories, tags, page titles, and URLs – so search engines can effectively rank and display your content.
  • Keywords/key phrases: Another type of metadata tags, keywords tell search engines what your content is about so they can let your audience know when you have the information the searchers want. Make sure to choose descriptive and clear keywords that hit the sweet spot between search volume and level of competition.
  • Link-building: Earning referral traffic via backlinks to your content from authoritative, well-respected publications, relevant social media influencers, prominent industry thought leaders, and other high-profile communities is the currency that SEO successes trade on.
  • Calls to action: These “little statements that could” both signal to users that you want them to do something after engaging with your content and put them on your designated path toward that conversion.

Explore paid opportunities to extend your content’s authority and influence

With organic reach on social media in sharp decline, and search trends and algorithm changes complicating the playing field, you should consider amplifying your content’s power with paid promotion.

Most marketers are familiar with paid advertising techniques – banner ads, sponsorship deals, paid product placement, and the like. You can use these techniques to promote your content just as you would a product or service. But you also can take advantage of more strategic, subtle, and immersive means of getting your high-quality content efforts in front of more of the right consumers, such as:

  • Native advertising: Rather than disrupting the reader’s editorial experience, the content in native advertising is designed to align with the tone, format, and topical focus of the articles a reader would expect to find on that third-party site.
  • Branded content: Like native advertising, branded content works by partnering with relevant publishers that have the trust of your target audience. But this technique takes a more immersive, sensory-driven approach to storytelling, making the experience more entertaining, valuable, and memorable.
  • Paid search: This technique involves purchasing pay-per-click ads or other sponsored listings that appear near the top of search engine results pages (SERP) when consumers search for information relevant to your content.
  • Influencer marketing: Influencer marketing programs enlist the assistance of strong voices in your industry – i.e., people who have the ear of your target audience – to help bring your content to their attention. But exercise caution when working with influencer campaigns as some questionable practices in the industry can keep your business from achieving optimal results.
  • Paid social media promotion: You can boost your content’s reach further and faster by building paid promotional campaigns – on Facebook, Instagram, Twitter, and other platforms – around your strongest content assets and special features.

Recycle high-performing assets into evergreen classics

Beyond paid and organic promotion, you can extend the reach and impact of your top-performing assets by periodically reusing and resurfacing them. By amplifying content pieces resonating and driving strong results, you reinforce your brand’s value in the mind of your audience, while increasing the odds that your best work will get discovered by audiences that may have missed it the first time.

The following recycling techniques – used alone or in combination – can help you extend the value of your older assets, place your best information in a fresh context, or add something new and useful to a popular conversation:

  • Republish it: If an asset’s value hasn’t diminished since its publication but its performance has started to slip, simply republish it (making sure to replace outdated information) so it makes its way back into readers’ feeds and onto their radar.
  • Repackage it: This involves deconstructing your long-form content – like blog posts, white papers, and e-books – into smaller, modular assets. Those assets can be combined with other relevant information on the topic to form a new piece that might be more attractive to different audiences.
  • Repurpose it: Like repackaging, repurposing involves deconstructing your original assets; but rather than combining them with other content pieces, the individual pieces become a new form of conversation. The message itself remains mostly intact – it’s just tailored to suit a different purpose or to fit a different platform.
  • Syndicate it: You can partner with news sites, trade media, and other like-minded mass media outlets that might be interested in republishing your content on an ongoing basis. Syndication deals can take several forms (both paid and unpaid), but regardless of how you structure the agreement, you’ll likely get some added link juice in the deal.

Pack more power into your promotion plans

Want to explore your amplification options in more detail? Here are some of our favorite guides to this part of the content marketing process:

Create a content distribution strategy for growth

With all the opportunities available to spread your brand’s value far and wide, there’s no excuse for letting your best assets wither and die in obscurity. Distribute your content wisely and promote it conscientiously, and your brand will enjoy enhanced performance from every piece of content you create.

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Cover image by Joseph Kalinowski/Content Marketing Institute